Project Coordinator

at Flower Shop

Playa Vista

Flower Shop is a branding, marketing and PR agency that specifically focuses on clients in the cannabis industry. Our team is comprised of entertainment, advertising, social media and cannabis experts because diversity, relevancy, and authenticity are at the core of who we are. 

We are looking for a Project Coordinator to be the administrative backbone of the group, supporting the Group Account Director with scheduling, project oversight, and administrative tasks. As Project Coordinator, you are expected to assist the Group Account Director and Project Managers in managing all aspects of the consulting projects to which you are assigned. Responsibilities include assisting the team in the day-to-day execution of client deliverables; assisting and supporting projects through planning, strategic, creative and development phases. As Project Coordinator you work closely with the Group Director and Project Managers to ensure that all projects remain on target, in budget, and on time. It is imperative that you are knowledgeable in what the client wants, exactly who your client is and what Flower Shop is contracted to deliver. The Project Coordinator will also support the business development goals of the group and the agency through prospecting, researching, and reaching out to new potential clients.

Key Responsibilities / Accountabilities:

  • Maintain Executive Staff members calendars, as well as the master calendar for the group
  • Schedule appointments for clients/business clientele with proactive and professional communication skills
  • Send out emails for general staff announcements
  • Compile monthly expense forms
  • Research and book travel
  • Prepare conference room for meetings
  • Responsible for maintaining administrative oversight of project flow for group, proactively ensuring that all projects are completed on time
  • Assist in researching and defining executional strategies for existing and prospective clients
  • Maintain and ensure that all project tasks are accounted for
  • Generate great cross-functional relationships internally and externally for efficient and effective interdepartmental flow
  • Assist in development of an ongoing client communication strategy and publish calendar/timeline based on marketing objectives
  • Maintain a clear understanding of all client brand guidelines (legal, privacy, content, etc.) and ensure that all guidelines are adhered to
  • Proactively assist in the business development process by researching potential clients, conducting initial outreach, and setting up introductory calls/meetings

Requirements:

  • Bachelor’s degree from a four year college/university
  • Strong creative talent and problem-solving skills
  • Must balance high-priority, long-term projects with short-term, immediate deadlines
  • The ability to anticipate needs
  • Excellent oral and written communication skills
  • Ability to work independently and with a team in a fast paced, rapidly-changing entrepreneurial environment
  • Attention to detail, ability to multi-task and prioritize, and strong organizational skills
  • Must have previous experience as an Executive Assistant
  • Knowledgeable about principles and practices of organization, planning and records management
  • Confidence and skill handling clients in person and on the phone
  • Excellent proficiency with MS Excel, Word, PowerPoint, and Google Docs
  • Strong written and oral communication skills
  • Knowledge and passion for all things cannabis 
  • Strong knowledge of various social media networks
  • Previous experience in the cannabis industry or at an agency is a plus